PROMOTING BOTH SAFE AND SMART PLANNING WHEN CONDUCTING BUSINESS
Phi Sigma Sigma requires all contracts issued to the chapter to be reviewed to ensure both safe and smart planning when it comes to conducting business in the name of the chapter.
Once the chapter is provided a contract, a team consisting of the Fraternity’s prevention, legal and insurance professionals coordinate a formal review of each and every contract before providing permission to the archon and vice archon to execute the contract. While other chapter representatives may request a contract, only the chapter's archon and vice archon will be authorized to sign the contract.
Planning a Chapter Event
All events hosted by Phi Sigma Sigma are subject to our policies, guidelines and procedures. Thoughtful planning and proactive steps to ensuring compliance and safety are the responsibility of a team of officers and chairmen. Each chapter is offered resources and opportunities to review their event plans with trained prevention professions.
Questions to consider during event planning:
How are people arriving at the event? Which entry is to be used? Where should the buses wait?
Who is responsible for controlling access to the closed event? How will guests be identified? How will spaces and exits not being used be monitored/controlled?
Who will be responsible for verifying guests are of the legal drinking age? How will they be identified?
How will bar tenders be notified and educated about alcohol service during the event? (Bar service should prohibit – glass, premixed drinks, shots, bar tabs, purchasing more than one drink at a time).
Who will be responsible for providing security? How many security staff members will be required? How will disruptive behavior be addressed?
Who is responsible for addressing maintenance, supplies, spills and safety concerns throughout the event?
Will access to AV equipment, speakers and power be provided? Will all music played be respectful of all audiences?
Delivery of Payment
When and how is payment to be delivered? What are the terms of deposit if a deposit is required?