Contracts

PROMOTING BOTH SAFE AND SMART PLANNING WHEN CONDUCTING BUSINESS

Review Process

Phi Sigma Sigma requires all contracts issued to the chapter to be reviewed to ensure both safe and smart planning when it comes to conducting business in the name of the chapter.

Once the chapter is provided a contract, a team consisting of the Fraternity’s prevention, legal and insurance professionals coordinate a formal review of each and every contract before providing permission to the archon and vice archon to execute the contract. While other chapter representatives may request a contract, only the chapter's archon and vice archon will be authorized to sign the contract. 

CONTRACT PREPARATION

Name on the Contract: [Chapter Letters] Chapter of Phi Sigma Sigma, Inc. 

Yes, we even need the ", Inc."
 

Signing Authority: The contract may list a contact person (often the social/formal/event chairman), but the signature line should reflect only the president and vice president’s names.

Attachments: To expedite the contract review and approval process, please provide the chapter with the following documentation. 

  • Certificate of Insurance 

  • Terms

  • Invoice

  • Waiver (if applicable)

  • W-9 (if requiring payment with a check)

CONTRACT TERMS

  • Liability Language: We ask you to strike the following verbiage from your contract: additional insured, hold harmless or indemnification. Contracts for alcohol service that include unbalanced, hold harmless or indemnification language will not be approved.
     

  • Policy Compliant: In observance of our organization’s policies we expect that any terms or orders be compliant with:

    • Pre-Sale Drinks - Alcohol may only be purchased via a "cash bar" meaning, no open bar, no open tabs, no discounts or promotions.

    • Rapid Consumption - The service of shots/shooters, ice luge, pitchers, fishbowls, beer towers, etc. is prohibited.

    • Overnight Events with Alcohol - There can be no room blocks or hotel stays associated with any contracted event with alcohol.

INSURANCE REQUIREMENTS

The vendors we work with are required to provide a certificate of insurance (COI) providing proof of a minimum of one million dollars general liability coverage. Bus/transportation companies must have automobile liability and venues/vendors serving alcohol must have liquor liability coverage (LLI). This is a requirement, regardless of any lesser state or local standards.


Vendors failing to produce a valid COI or LLI as requested do not meet Phi Sigma Sigma’s minimum requirements. Contracts will not be approved.


Should you wish to see the chapter’s proof of insurance or be listed as additional insured (only for contracts not serving alcohol), the chapter can make that request on your behalf. 

AUTHORIZED SIGNATURES & DEPOSITS

Only after our legal review team has reviewed and approved the contract will the archon and vice archon be authorized to sign any agreement, waiver or contract. A dual signature is required. Due to this requirement, executing online contracts can be challenging. Officers are not authorized to sign anything onsite or the day of the event.

If you require a deposit, please be advised that the chapter is not permitted to provide a deposit to any vendor ahead of the contract being approved by the legal review team. The chapter must obtain a copy of the contract terms before payment of any kind.

WAIVERS

Events where participants engage in physical activity or inherently dangerous conditions, may require a waiver. If you will be requiring participants to sign a waiver, we require a copy ahead of time.

 

Common activities requiring a Phi Sigma Sigma waiver include: ropes courses, hayrides, 5K/fun run, rock climbing/climbing walls, paintball, trampoline events, water parks, beaches, pools, haunted attractions, mazes, inflatables, bounce houses and dunk tanks.

Planning a Chapter Event

All events hosted by Phi Sigma Sigma are subject to our policies, guidelines and procedures. Thoughtful planning and proactive steps to ensuring compliance and safety are the responsibility of a team of officers and chairmen. Each chapter is offered resources and opportunities to review their event plans with trained prevention professions. 

Questions to consider during event planning:

Intake 2020

Online Information Session (21 March 2020)


Date: 21 March 2020 (Sat) Time: 03:00pm - 04:30pm Format: Online Zoom Seminar




Taste Lecture Series (March 2020)


Health System, Policy and Management Concentration Course HSYS5002 Healthcare Organisation and Management Date: 26 March 2020 (Thu) Time: 06:30pm - 08:30pm Topic: Management Human Resources and Change Speaker: Prof. CT Hung Venue: Online Teaching (Zoom)

Epidemiology and Biostatistics Concentration Course EPID6002 Selected Topics in Epidemiology Date: 25 March 2020 (Wed) [Postponed from 18 March 2020] Time: 06:30pm - 08:30pm Topic: Introduction/intro to Nutritional Epidemiology Speaker: Prof. Jean Kim Venue: Online Teaching (Zoom)




Taste Lecture Series (February 2020)


Health Promotion and Social Behavior Concentration Course HPSB5001P Introduction to Health & Social Behavior Date: 19 February 2020 (Wed) Time: 06:30pm - 08:30pm Topic: Health Promotion Project Implementation: Community Advocacy (Case Study of Global Tobacco Control and Anti-smoking Policies) Speaker: Dr. J. Mackay, OBE Venue: Online Teaching (Zoom)

Environmental/Occupational Health & Infectious Diseases Concentration Course OENV5001P Environmental Health Sciences Date: 21 February 2020 (Fri) [Postponed from 31 January 2020] Time: 06:30pm - 08:30pm Topic: Work and Health (Fundamental of Occupational Health, Principles of Preventing Occupational Disease and Injuries) Speaker: Prof. XQ Lao Venue: Online Teaching (Zoom)




Master of Public Health and Postgraduate Diploma in Public Health Orientation 2020


Date: 14 August 2020 (Fri) Time: 07:00pm - 08:00pm Format: Online Zoom Meeting




Information Session (17 January 2020)


Date: 17 January 2020 (Thu) Time: 07:30pm - 09:30pm Venue: KCT, School of Public Health, Prince of Wales Hospital, Shatin, N.T.




Taste Lecture Series (January 2020)


Health Promotion and Social Behavior Concentration Course HPSB5001P Introduction to Health & Social Behavior Date: 8 January 2020 (Wed) Time: 06:30pm - 08:30pm Topic: Intro to Health & Social Behavior Concepts/Course Overview Speaker: Prof. Samuel Wong Venue: KCT, School of Public Health, Prince of Wales Hospital, Shatin, N.T.





Intake 2021

Taste Lecture Series (January 2021)


Epidemiology and Biostatistics Concentration Course BIOS5003 Categorical and Survival Data Analysis Date: 04 January 2021 (Mon) Time: 06:30pm - 09:30pm Topic: Categorical Data Analysis I Speaker: Prof. Maggie WANG Venue: Online Teaching (Registration link)

Course EPID6002 Selected Topics in Epidemiology Date: 20 January 2021 (Wed) Time: 06:30pm - 09:30pm Topic: Overview of Genetic Epidemiology Speaker: Prof. Benjamin YIP Venue: Online Teaching (Registration link)

Health Promotion and Social Behavior Concentration Course HPSB5001 Introduction to Health & Social Behavior Date: 06 January 2021 (Wed) Time: 06:30pm - 09:30pm Topic: Intro to Health & Social Behavior Concepts/Course Overview Speaker: Prof. Phoenix MO Venue: KCT, G/F, School of Public Health Building, Prince of Wales Hospital, Shatin, N.T. (Registration link)

Date: 27 January 2021 (Wed) Time: 06:30pm - 08:00pm Topic: Health Promotion Project Implementation: Community Advocacy(Case study of Global Tobacco Control and Anti-smoking Policies) Special Guest Speaker: Dr. J. Mackay, OBE Venue: Online Teaching (Registration link)

Population and Global Health Concentration Course POPG5011 Food Security: Local and Global Perspectives Date: 11 January 2021 (Mon) Time: 06:30pm - 09:30pm Topic: Introduction to Food Security Speaker: Dr. Tong YUNG Venue: Online Teaching(Registration link)




Online Information Session (14 January 2021)


Date: 14 January 2021 (Thu) Time: 07:00pm - 08:30pm Format: Online Zoom (Registration link) **Registration closed by 12nn on 13 Jan 2021




Information Session (20 March 2021)


Date: 20 March 2021 (Thu) Time: 03:30pm - 04:30pm Format: Mixed mode Venue: School of Public Health Building, Prince of Wales Hospital, Shatin, N.T. (Registration link)




Taste Lecture Series (February 2021)


Environmental/Occupational Health & Infectious Diseases Concentration Course OENV5001 Environmental Health Sciences Date: 04 February 2021 (Thu) Time: 06:30pm - 08:30pm Topic: Air Pollution and Health: (The Typical Components of Urban Ambient Air Pollution and Their Corresponding Health Effects.) Speaker: Prof. KF HO Venue: Online Teaching (Registration link)​​​​​​​

Health System, Policy and Management Concentration Course HSYS5017 Health Innovation and Technology Management Date: 18 February 2021 (Thu) Time: 06:30pm - 09:30pm Topic: Healthcare Innovations Speaker: Prof. Hong FUNG Venue: Online Teaching (Registration link)




Taste Lecture Series (March 2021)


​​​​​​​ Course HSYS5002 Healthcare Organisation and Management Date: 25 March 2021 (Thu) Time: 06:30pm - 08:30pm Topic: Management Human Resources and Change Speaker: Prof. CT Hung Venue: KCT, G/F, School of Public Health Building,Prince of Wales Hospital, Shatin, N.T. (Registration link)